ENGIE is hiring an Administrator to support operations under its Facility Management division. The successful candidate will handle client communications, job scheduling, quotation preparation, petty cash, and documentation. This full-time, on-site position reports to the Site Manager and requires strong administrative and communication skills.

Key Responsibilities:

• Attend to service requests from clients, tenants, and landlords via phone and email.

• Schedule and confirm appointments for maintenance services.

• Prepare and send quotations to clients and follow up on approvals.

• Coordinate with supervisors and technicians to assign teams and manage transport.

• Monitor job completion, close interventions in the system, and follow up on pending tasks.

• Handle petty cash for maintenance work.

• Prepare monthly summaries of additional work for invoicing and submit to Accounts Department.

• Track payments and follow up on pending invoices.

• Maintain PPM (Planned Preventive Maintenance) schedules and coordinate with clients.

• Perform administrative tasks such as correspondence, record-keeping, and filing.

QHSE Responsibilities:

• Ensure personal and team safety and comply with health and safety instructions.

• Report accidents or safety concerns promptly.

• Avoid misuse of safety tools and follow all guidelines for workplace safety.

Qualifications:

• High school diploma or equivalent (Bachelor’s degree preferred).

• 3 to 4 years of relevant administrative experience.

• Good written and spoken English.

Skills and Competencies:

• Proficiency in MS Office (Word, Excel).

• Strong communication and interpersonal skills.

• Ability to manage time and prioritize tasks efficiently.

• Experience in quotation preparation and basic finance handling.

• Knowledge of administration systems and record-keeping.

Employment Type: Full-time
Work Location: On-site – Abu Dhabi, United Arab Emirates
Department: Operations
Reports To: Site Manager
Business Unit: GBU Energy Solutions
Division: ESI AMEA – GCC & Pakistan – UAE
Legal Entity: ENGIE Cofely Energy Services LLC