Job Title: Executive Secretary

Job Description:
We are urgently hiring an Executive Secretary to support our contracting company based in Dubai. The ideal candidate will be an energetic, detail-oriented professional capable of handling a wide range of administrative and coordination tasks in a fast-paced construction environment. If you are well-organized, tech-savvy, and available to join immediately, we’d love to hear from you.

Key Responsibilities:

• Manage daily administrative tasks including file management, document handling, and correspondence.

• Coordinate meetings, maintain schedules, and support internal communication between departments.

• Prepare and format reports, spreadsheets, and presentations using Microsoft Office tools.

• Handle basic accounting duties such as invoice tracking, purchase orders, and payment records.

• Support the project team with timely documentation and follow-ups.

• Ensure all administrative processes are streamlined and efficient.

Requirements:

• Bachelor’s degree (preferably in Business Administration or a related field).

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong data entry and documentation skills.

• Excellent organizational and multitasking abilities.

• Immediate availability is a strong advantage.

• Industry background: Contracting / Construction.

• Location: Dubai

• Nationality Preferred: Philippines

• Gender: Female

Skills:

• Organizational and time management

• Attention to detail

• Interdepartmental coordination

• Microsoft Office proficiency

• Basic accounting and invoicing understanding