Job Title: Office Team Assistant 

Job Description:
We are recruiting for an Office Team Assistant for a renowned UAE-based company in the Petrochemical & Refining sector. This role is part of a 12+ month international project based in Fujairah, UAE, with the potential for extension based on project progress and performance.

As an Office Team Assistant, you will be responsible for maintaining document control procedures, ensuring proper documentation practices, and supporting the overall administration of the project.

Key Responsibilities:

• Maintain and monitor document control procedures and systems, ensuring compliance with project standards.

• Ensure all documents are properly stored and managed in compliance with company policies.

• Coordinate the creation, distribution, and revision of documents, ensuring accuracy and proper version control.

• Manage the document control budget and report on its status.

• Train and support document control staff, ensuring they follow best practices.

• Implement and maintain quality control procedures for document management.

• Investigate and resolve document control issues in a timely manner.

• Generate and deliver reports on document control activities to project stakeholders.

Skills & Qualifications:

• Excellent computer skills including proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and document control software like ASSAI.

• Full professional fluency in English with strong written and verbal communication skills.

• Ability to work independently and collaboratively as part of a team.

• Strong organizational skills with exceptional attention to detail.

• Ability to multitask and prioritize tasks effectively in a dynamic environment.

• Experience in creating and maintaining document control systems.

• Knowledge of quality management systems (ISO 9001, AS9100, etc.).

• Familiarity with engineering drawings and document management.

• Understanding of document change control processes and configuration management principles.

• Experience in training and guiding others on document control procedures.