Job Title: Front Desk & Administrative Coordinator

Job Description:

We are seeking a proactive and professional Front Desk & Administrative Coordinator to be the first point of contact for our organization. This role is essential to maintaining smooth office operations and supporting various internal teams with daily administrative and organizational tasks.

Key Responsibilities:

• Welcome visitors with a friendly and professional demeanor, ensuring they are guided appropriately.

• Manage all front desk operations including calls, emails, mail handling, and courier coordination.

• Support internal departments with administrative tasks such as scanning, printing, document collation, and data entry.

• Maintain meeting schedules, appointments, and conference room bookings.

• Monitor and replenish office supplies, while assisting with general office maintenance and organization.

• Maintain a high level of office security and control access to the premises.

• Provide general clerical support to other departments as needed.

• Ensure effective internal communication by informing staff of upcoming meetings and events.

Required Skills:

• Prior experience as a receptionist, front office representative, or similar role.

• Excellent verbal and written communication skills in English (Arabic is a plus).

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Strong multitasking and time-management skills with the ability to prioritize tasks.

• A professional appearance with a positive, customer-friendly attitude.

• Ability to maintain confidentiality and exercise sound judgment.