Job Title: Executive Administrative Assistant 

Job Description:

We are looking for a proactive and organized Executive Administrative Assistant to support the daily operations of our management team. This role is ideal for someone with excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.

You will play a key role in ensuring smooth coordination between departments, maintaining updated reports, scheduling important activities, and providing professional administrative support to senior officials.

Key Responsibilities:

• Assist the reporting manager in preparing various reports, submittals, and documentation.

• Manage calendars by scheduling appointments, interviews, and meetings efficiently.

• Act as a liaison between departments and stakeholders, ensuring timely follow-ups and coordination.

• Maintain and periodically update internal reports to support accurate and informed decision-making.

• Handle incoming telephone calls, filter inquiries, and direct them to the appropriate personnel.

• Greet and assist visitors, ensuring they are directed appropriately within the organization.

• Support the smooth operation of administrative processes with the use of MS Office tools and organizational software.

Required Skills:

• Excellent verbal and written communication abilities.

• Pleasing personality with strong interpersonal and customer-facing skills.

• Proficient in MS Office Suite (Word, Excel, PowerPoint) and other relevant tools.

• Detail-oriented, patient, and able to work well within a team.

• Skilled at managing multiple tasks effectively within tight deadlines.

• Strong organizational abilities with a strategic approach to time and task management.