Transguard Group, a leader in business support and outsourcing services in the UAE, is seeking an Administrator for Events Security & Executive Protection to join the team in their DAFZA office. The role involves processing rosters, time & attendance, payroll reports, invoicing for events, and coordinating procurement and financial tasks for Event Security and Executive Protection teams. The successful candidate will need to maintain up-to-date records and ensure effective communication with internal and external stakeholders.

Key Responsibilities:

• Financial Management:

  • Coordinate with Site Operations and Account Managers to receive attendance data for invoicing.

  • Ensure timely invoicing for events, clubs, bars, and Executive Protection.

  • Work alongside operations to raise Purchase Requests, Purchase Orders, and handle procurement queries for events.

  • Assist with rostering, scheduling, and maintaining records to avoid shortages and financial discrepancies.

  • Reconcile expenses for events and ensure proper documentation is submitted.

• Customer Relations:

  • Prepare and distribute client documents for event staff deployments.

  • Maintain communication with clients regarding invoicing discrepancies and deployment services.

  • Generate and distribute requested documents for full-time and part-time staff.

• Administrative and Process Management:

  • Maintain updated personnel records for full-time, part-time, and zero-hour staff.

  • Process relevant staff records, including Emirates IDs, Health Cards, uniforms, fuel cards, and vehicle registrations.

  • Interface with SOC and TGSS management to support event operations and manpower management.

• Innovation & Efficiency:

  • Develop and maintain personnel and client files to streamline administrative tasks.

  • Collaborate with other departments to improve processes and implement Lean Six Sigma principles for task efficiency.

What We’re Looking For:

• Minimum of 3 years of experience as an administrator, with a strong financial and administrative workload background.

• High School Diploma (required).

• SIRA/PSCOD certification is beneficial.

• Proficiency in Microsoft Office (especially Excel at an advanced level), Word, and Outlook.

• Knowledge of Oracle and Salesforce is an advantage.

• Excellent communication skills (both verbal and written).