The HR Administrator at GardaWorld plays a critical role in supporting HR operations, specifically focusing on the contractor lifecycle. This includes tasks such as onboarding, contract issuance, compliance management, record-keeping, and deployment coordination. The position requires strong organizational skills, attention to detail, and a proactive approach to handling HR documentation and systems, ensuring accuracy and compliance with company policies.

Key Responsibilities:

• Contractor Lifecycle Management:

  • Manage onboarding, contract issuance, redeployment, and personnel file creation.

  • Process background checks and external screenings.

  • Coordinate with the Travel Desk for deployment logistics.

  • Track medicals, qualifications, and health documentation expiries.

• Systems & Compliance:

  • Maintain accurate personnel records in HRIS (e.g., Dynamics 365) and related platforms.

  • Register new contractor engagements and transfers on the internal training platform.

  • Support top-up insurance requests with Finance and Welfare teams.

  • Execute contract amendments and HR letters (verification, deployment, notices).

• Administration & Reporting:

  • Monitor the shared HR inbox and resolve contractor-related queries.

  • Prepare reports for the Senior HR Manager on onboarding status and compliance.

  • Support insurance claims administration and assist in HR-related projects.

Competencies:

• Strong ethics and integrity, with adherence to principles and values.

• Excellent planning, organizing, and time management skills.

• Ability to work effectively under pressure and handle competing priorities.

• Strong communication and writing skills, with attention to detail.

• Highly organized, proactive, and customer-focused.

Requirements:

• Education: Bachelor’s degree or Diploma in Human Resources, Business Administration, or a related field.

• Experience: 2–3 years of HR experience, with a focus on administrative or operational support. Prior experience in the UAE HR environment is essential.

• Skills:

  • Strong organizational and communication skills.

  • Proficiency in MS Office (Word, Excel, Outlook).

  • Experience with HRIS systems, preferably Dynamics 365 (D365).

  • Familiarity with applicant tracking systems like SAP.

  • Experience in international or multicultural environments is preferred.

About Us:
GardaWorld is a leading global security and risk management services company. With a presence across multiple regions, GardaWorld provides specialized services that enhance the safety and security of its clients worldwide.