Employment Type: Full-Time
Location: UAE
Company: Moativ

About the Role:
Moativ is seeking an UAE National Location Admin to provide essential administrative support across various functions, including Supply Chain, Finance, and Sales. This position plays a key role in ensuring smooth operations and facilitating cross-departmental communication and collaboration. The ideal candidate is highly organized, proactive, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

🔑 Supply Chain Support:

• Quality Complaints Management: Collect defective products, capture images of defects, complete the quality complaint form, and forward it to the Saudi team.

• CFR Report: Compile daily invoiced orders versus the ordered quantity and update the ready-made template to calculate the CFR.

🔑 Finance Support:

• Invoice Scanning: Scan daily revenue invoices for Abu Dhabi & Al Ain locations.

• Invoice Tracking: Validate daily revenue invoices, update received/stamped invoices in an Excel tracker, and share it with the sales team.

• Cash Reconciliation: Reconcile daily cash collection against system summary and take action on any discrepancies.

🔑 Sales Support:

• Valid Returns & Bad Returns: Enter return order details into SAP by customer, item, and quantity with necessary approvals and notify finance and supply teams for follow-up action.

• CCPF Trigger & Follow-Up:

  • Maintain an updated file for customer aging, gather resolution comments from respective KAMs and supervisors for overdue amounts.

  • Trigger CCPF (Customer Position Form) with necessary comments and send it for approval to release hold orders due to aging issues.

  • Follow up with approvers to release each CCPF and communicate the status to KAMs, Supervisors, and admins for further action.

Requirements:

🔑 Qualifications & Skills:

• Good communication skills in English (both verbal and written).

• Previous administrative experience, preferably in a similar support role.

• Proficiency in Microsoft tools, especially Excel.

• Team-oriented, able to collaborate across different functions effectively.

• UAE National with family book (mandatory).

Salary & Benefits:

• As per UAE Labour Law

• Competitive salary with benefits.

Key Demographic Requirements:

• UAE National with Family Book

• Based in the UAE

About Moativ:
Moativ is a leading service provider, delivering customized solutions to meet client needs in line with market trends and industry changes. With a network of over 1,100 employees across the UAE, we specialize in HR outsourcing, customer service, payroll processing, back office operations, and more. Our diverse services help clients streamline operations and achieve business success.