Job Type: Full Time
Job Location: Dubai, UAE
Nationality: Any Nationality
Gender: Not Specified
Arabic Fluency: Not Specified
Salary: Not Specified
Job Function: Administration & Secretarial
Company Industry: Consulting / General Trading

About the Role

Charterhouse is partnering exclusively with a boutique consulting firm that provides strategic support to a select portfolio of high-profile clients across the investment, enterprise, brand, and non-profit sectors. The firm is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior executives based in the UAE and international offices.

The Executive Assistant will play a pivotal role in ensuring the seamless execution of daily operations through efficient calendar management, meeting coordination, travel planning, and stakeholder communication. This role requires professionalism, discretion, and the ability to thrive in a fast-paced, client-focused environment.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate across multiple time zones.

• Handle travel arrangements, including visa processing, itinerary planning, and logistics.

• Prepare internal and external correspondence, presentations, and reports.

• Act as the primary point of contact for executives, clients, and partners.

• Support event coordination and executive-level meetings.

• Manage confidential information with the utmost discretion.

• Maintain accurate expense reports and documentation.

• Provide general administrative support to ensure smooth day-to-day operations.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field.

• Proven experience as an Executive Assistant, preferably in a consulting or client-facing organization.

• Advanced proficiency in Microsoft Office Suite and familiarity with CRM systems.

• Strong organizational and multitasking skills with keen attention to detail.

• Excellent written and verbal communication in English.

• Ability to manage complex travel logistics and multiple time zones.

• Flexible, proactive, and capable of handling high-pressure environments with professionalism.

About the Company

Charterhouse Middle East, established in Dubai in 2004, is one of the region’s leading recruitment and executive search firms. With operations spanning the Middle East, Asia, and Australia, Charterhouse delivers bespoke recruitment solutions with a commitment to service excellence, flexibility, and professionalism.