Mindware, a leading regional IT distributor based in Dubai, delivers a range of value-added services and technology solutions. With a strong presence in the Middle East and Africa, Mindware is known for its innovative business operations and commitment to excellence in supporting clients, vendors, and partners.

Job Summary:
Mindware is seeking a UAE National to join their team as a full-time, on-site Administrative Assistant. The successful candidate will provide professional and timely administrative support to the Direct Manager and wider team, playing a key role in organizing office operations, managing communication, and ensuring smooth day-to-day administrative processes.

Key Responsibilities:

• Offer high-level administrative support to the Direct Manager and designated team members.

• Schedule and coordinate meetings, appointments, and events while managing calendar updates and sending timely reminders.

• Receive, sort, and direct incoming mail, emails, and calls; respond to correspondence as required.

• Answer phone calls, take accurate messages, and ensure prompt delivery to relevant team members.

• Draft and prepare letters, reports, replies, and business documentation as requested.

• Track and manage office expenses, invoice payments, and prepare related reports.

• Organize, maintain, and update digital and physical filing systems for easy retrieval and recordkeeping.

Required Qualifications & Skills:

• Bachelor’s degree in Business Administration or a related discipline.

• Minimum 3 years of proven experience in an administrative or office support role.

• Strong organizational and time management skills.

• Excellent verbal and written communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Detail-oriented, with the ability to manage multiple priorities efficiently.

• Professional demeanor and ability to handle confidential information responsibly.

Preferred Candidate:

• UAE Nationals only (Emiratization role)